UPTE-CWA 9119 Constitution
Article V: Meetings and Conventions

Section 1. All campus locals are encouraged to hold regular monthly meetings.

Section 2. UPTE CWA 9119 shall hold an annual convention at a time and place established by the UPTE CWA 9119 Executive Board. Conventions will be held at least every sixteen months.

Section 3. A special convention of this organization may be called by a two-thirds vote of the executive board, or by the President with the approval of a majority of the executive board. One-third of the campus locals affiliated with UPTE CWA 9119 may, at any time, require a special convention by filing a petition therefore with the UPTE CWA 9119 President and Secretary, which petition shall specify the subject or subjects to be considered at the convention. In such an event, the Secretary shall issue a call for the special convention to be held at a time and place determined by the Executive Board. Such special convention shall be held no sooner than sixty days and no later than ninety days after the filing of the petition. The convention call shall specify those subjects included in the petition and any additional matters added to the agenda by the Executive Board, and no other subjects may be acted upon by the special convention.

Section 4. All sovereign powers of this organization shall be vested in the convention when it is in session. A convention call and credentials to the convention shall be mailed and e-mailed to the President and Secretary of each affiliated local union at least ninety (90) days prior to the convention.

Section 5. The basis of representation at the convention shall be based on the average number of members on which per capita tax was actually paid to UPTE CWA 9119 by each affiliated campus local for the twelve month period ending with the fifth full month prior to the opening of the convention. In the case of any campus local organized or affiliated after the beginning of the twelve month period, the basis of representation shall be the average number of members on which per capita tax was actually paid to UPTE CWA 9119 for the full number of months for which per capita tax has been paid.

Section 6. Campus locals shall be entitled to delegates on the basis of membership, as follows:

For 25 members of fewer

1 delegate

More than 25 but not exceeding 50 members

2 delegates

More than 50 but not exceeding 75 members

3 delegates

More than 75 but not exceeding 100 members

4 delegates

More than 100 but not exceeding 125 members

5 delegates

More than 125 members

one additional delegate for each 100 members or fraction thereof

Campus locals may elect one alternate delegate for each delegate.

Section 7. Regardless of the number of delegates, campus locals shall be entitled to vote on the basis of one vote for each member or fraction thereof. Campus locals entitled to more than one delegate may send fewer than their quota of delegates, and the delegates present may cast the entire vote of the campus local on all recorded votes and elections coming before the convention. The number of votes shall be divided equally among the delegates with any remaining votes to be cast by the chairperson of the delegation, as designated by the campus local. No fractional votes shall be permitted.

Section 8. To vote, delegates must be on the convention floor when a vote is taken. Voting by proxy shall not be permitted.

Section 9. A delegate representing a campus local must be a member in good standing of the campus local represented by such delegate, and must either be currently employed within the jurisdiction of such campus local or an active retired member of said local.

Section 10. The organization shall not be responsible for the expenses of any delegate attending any UPTE CWA 9119 convention. In the event that an executive board member becomes a seated delegate during a convention, UPTE CWA 9119 shall not be responsible for the expenses of that member from that point in time through the conclusion of the convention.

Section 11. Delegates elected to attend conventions shall be certified by the President and either the Vice-President, Secretary, or Treasurer of their campus local.

Section 12. Prior to each convention, the President, subject to the approval of the Executive Board, shall appoint committees as are considered necessary and appropriate, and shall designate one or more members of each committee to serve as chairperson of such committee. The President shall notify campus locals and delegates in advance of such appointments, and of the meeting times and locations of the initial committee meetings.